CRM integration for HCL Notes and Domino

Reliable CRM integration for HCL Verse, Notes and Domino, SmartCloud Notes, and Notes Traveler

Looking for a more reliable way to sync HCL Notes and Domino (formerly IBM Notes and Domino) to your CRM system?

Riva is the CRM integration leader. Since 2008, we’ve developed integrations for over a dozen leading CRM systems and four corporate email platforms. We introduced Riva for HCL Notes (formerly IBM Notes) and Domino at SugarCon in New York City. We are now working with numerous large enterprise Notes accounts to deliver seamless, server-to-server integration for their CRM users.

Riva integrates IBM Notes and Domino with several leading CRM systems listed in the Gartner Magic Quadrant for Sales Force Automation. These CRM systems include Salesforce, Dynamics 365 for Sales, Sugar, Oracle Sales Cloud, NetSuite, and others.

Riva syncs CRM contacts, calendars, tasks, email, opportunities, cases, custom fields, and custom objects. We deliver full support for recurring events, email attachments, appointments with multiple invitees, and other advanced CRM sync requirements.

Riva syncs CRM systems directly to HCL Domino and Notes on the back end. That means there are no Notes plug-ins to install, configure, or manage on users’ desktops, laptops, or mobile devices. Plus, Riva integrates your CRM with all IBM Domino clients, including HCL Notes, iNotes, Notes Traveler, Notes for Mac, and Notes for Citrix.

Whether your sales and support organizations are using Apple iOS devices (iPad, iPhone), Android or BlackBerry smartphones and tablets, iNotes, or the latest Notes desktop client, Riva has you covered. Riva delivers reliable, server-to-server integration for all Domino clients. No Notes plug-ins required.

Riva is truly an overnight success that has been 10+ years in the making. Our core management team has worked together for over 10 years across several ventures. We know email systems, we know CRM, and we have mastered CRM synchronization. Let us put our expertise and experience to work for you.

We invite you to talk to your CRM partner and HCL sales executive about Riva. Then, when you’re ready, let’s schedule your team for a Riva demo and discuss your CRM sync requirements.

Free 15-day Trial

Register today for a free 15-day trial of Riva Cloud or Riva On-Premise.
Riva Cloud   Riva On-Premise

More Information:

Go here for Riva Cloud and Riva On-Premise pricing. Volume pricing available.

For more information, please call 408.675.5015
or contact us via email.

Server-to-server CRM Integration for HCL Notes and Domino

Riva’s robust sync engine has benefited from years of successful CRM integration deployments
across over 12 CRM systems and four corporate email platforms.

What Riva Syncs

Contacts and Leads

Seamlessly sync CRM contacts and leads. One-way or two-way integration. Keep track of your business and personal contacts. Sync contacts based on filters, categories or any number of advanced options.

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Calendar Events

Reliably sync appointments and meetings. Riva supports recurring events, multi-day events, private appointments, meetings with multiple invitees, and more.

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Sync all tasks automatically or manually choose which tasks to sync. Mark a task as complete on your smartphone or tablet, and Riva will update the task in your CRM (and vice versa).

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Track emails (and email attachments) against CRM contacts and accounts. Track emails against current opportunities, support cases and custom objects. Use the Riva SmartConvert folders to create new opportunities and cases from emails.

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View and manage your CRM opportunities in HCL Notes, iNotes, and Notes Traveler mobile devices. Review the opportunity name, deal size, sales stage, probability, next step, and more information. Use the Riva ConnectBar to link directly to the opportunity in the CRM.

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Support Cases

Improve CRM adoption and satisfaction in your sales organization through CRM support case integration for HCL Domino and Notes. View and manage cases. Link to CRM cases from any Notes client.

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Custom Fields

Sync custom fields in CRM contacts, calendar events, tasks, opportunities, cases, and other CRM records. One-way (read-only) or two-way integration.

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Custom Objects

Riva can be configured to sync custom CRM objects. Contact us to review your custom objects and how you would like them to be synchronized.

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Custom Categories

Sync custom event categories to simplify reporting on the number of phone calls, special meeting types, appointments, trade shows, webinars, and other events.

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Powerful Productivity Features

Riva SmartConvert Folders

Convert emails into CRM opportunities, cases, quotes, or orders from your Notes client or mobile device.

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Riva AssignTo Folders

Log emails against existing CRM opportunities, cases, or custom objects from any IBM Domino database and Notes email clients and mobile devices.

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Supported Systems

  • Salesforce
  • Microsoft Dynamics 365 for Sales
  • Microsoft Dynamics CRM On-Premise
  • Microsoft Dynamics CRM Online
  • Oracle Sales Cloud
  • Oracle CRM On Demand
  • NetSuite
  • Sugar (all editions)
  • HCL Notes (IBM Notes)
  • HCL Domino (IBM Domino)
  • HCL SmartCloud (IBM SmartCloud Notes)
  • HCL iNotes (IBM iNotes)
  • HCL Notes for Mac (IBM Notes for Mac)
  • HCL Notes for Citrix (IBM Notes for Citrix)
  • HCL Notes Traveler (IBM Notes Traveler)
  • iPad
  • iPad mini
  • iPhone
  • Android
  • BlackBerry
  • Microsoft Surface

Try before you buy!

FREE 15-day trials are available for Riva Cloud and Riva On-Premise.

Frequently Asked Questions

What CRM data does Riva sync?

This will vary slightly depending on the CRM that you are using. For example, some CRM systems don’t support person accounts, quotes, or projects.

  • Contacts
  • Person accounts
  • Leads
  • Appointments
  • Meetings
  • Recurring events
  • Tasks
  • Email and attachments
  • Notes
  • Opportunities
  • Cases
  • Quotes
  • Contracts
  • Projects
  • Custom fields
  • Custom objects
  • And more…

In addition, Riva pioneered time-saving email-to-opportunity and email-to-case features (Riva SmartConvert); the ability to assign emails to opportunities, cases, quotes, and custom objects (Riva AssignTo Folders); and smart links to CRM contacts and other records from email clients and mobile devices (Riva ConnectBar).

How does Riva know which CRM contacts to sync to Notes?

Perhaps a better question is, “How would you like your contacts to be synced?” Riva delivers a lot of flexibility in terms of contact synchronization.

By default, Riva configures contacts to your contact list and assigns a “CRM” category thereby separating your CRM-owned and personal contacts.  In order to sync a contact to CRM, you have to assign the category.  This prevents new personal contacts from being synced up to the CRM.

Beyond that, there are all sorts of ways Riva can be configured to filter your contacts.  For example, Riva can filter contacts based on almost any CRM field (country, city, zip code, region…). Or, it can sync only those contacts with whom you’ve had a recent touchpoint using organic contact sync filters. We can sync team-based contacts. That comes up fairly regularly. And we can also customize Riva to sync certain CRM contacts based on a checkbox being selected.

We look forward to hearing about your specific contact sync requirements. Chances are we have other contacts who have had similar requirements.

How often does Riva sync?

This will depend on the Riva edition you are using:

  • Riva On-Premise – Once every 5 minutes
  • Riva Cloud Premium – Once every 5 minutes
  • Riva Cloud Standard – Once every 15 minutes
  • Riva Cloud Lite – Once every 60 minutes

Riva Cloud 15-day trial accounts also sync once every 5 minutes. Riva Cloud administrators can manually initiate synchronization via a “Sync Now” button when they log in. Otherwise, the sync intervals occur automatically.

How does Riva connect to my CRM and email systems?

Riva Cloud communicates with the target email and CRM systems using a secure HTTPS connection and native web service calls.

What is the difference between Riva Cloud and Riva On-Premise?

Visit our knowledge base for a detailed response to this question.

Do you have multi-tenant and single-tenant Riva Cloud hosting options?

Yes, we offer offer single-tenant hosting for larger enterprise customers in addition to our standard multi-tenant environment.

What type of information does Riva Cloud store?

The best way to think of Riva is as an information straight pass-through architecture. Unlike BlackBerry Enterprise Server or Good Technologies or other data sync solutions, Riva Cloud does not retain a copy of your email messages, address books, calendar or other CRM data. Riva does a data redirect. It transfers emails and CRM data without actually storing any of the personal data on the Riva data storage systems.

Can I try Riva Cloud before I buy it? Trial version available?

Absolutely. We offer a free 15-day trial for Riva Cloud and Riva On-Premise.

Will Riva work with HCL Notes and Domino on an AIX server?

Yes and no. Riva cannot be installed on an AIX system. Riva On-Premise needs to be installed on a Windows server in the customer’s data centre. We work with customers to install and configure Riva on a Windows server that has an HCL Domino 8.5.3 database installed.

Riva uses this server as a gateway to sync CRM information between CRM systems and the IBM Notes user email databases on the AIX system (or any other IBM Domino-supported platform).

View our Knowledge Base for more IBM Notes technical information.

Sell more. Sync more. And save more time with Riva.

Join tens of thousands of CRM users – from Fortune 500 companies to SMBs – who use Riva to increase sales.

Riva’s built-in mobile support for IBM Notes Traveler has been very valuable to our remote sales team.
We highly recommend Riva for Notes customers who need reliable CRM integration.
Riva’s support team is amazing! We recently worked with them on some customizations.

Contact Us

Call us at 408.675.5015 or send us an email using our Contact Us form.

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